The term “resource utilisation” is used to ensure every employee is using their available time as efficiently as possible for billable work.
Resource utilisation helps managers understand how their team is utilising their time in order to make more effective resourcing decisions that increase efficiency and productivity.
Dealing with numerous concurrent activities can require cross-cooperation and the shuffling of assets within groups. Project supervisors should consistently monitor employees’ workload to ensure they are not overburdened.
Project managers are liable for the creation and allocation of assignments so that tasks are able to be efficiently taken to completion.
Resource managers are accountable for adequately distributing the resources required to complete a project successfully.
There is no commonly accepted formula for resource management, nor are there any golden rules for it; however, there are a few points that can be followed to get it going:
Resource management is an ongoing process. Despite having seamless processes, hiccups are to be expected.
The main issue with managing many employees is assigning tasks and keeping track of their billable/work hours. To tackle this problem, we use an end-to-end work management software called Scoro.
This software provides tools including time tracking, time management, task assignment, auto assign tasks, etc. Using these, we keep track of each employee’s time utilisation and task completion alongside their performance. We can then analyse and focus on the target audiences that are performing exceptionally well.
We can also pinpoint and discuss shortfalls of the employees who have not performed particularly well and suggest improvements. This builds employee trust and helps to create seamless workflows.
The main challenge faced while implementing this software was communicating to all staff how to use it efficiently. To do this, we created a PowerPoint presentation with a walkthrough and responded to everyone’s questions and concerns in a meeting.
In order to utilise resources properly, they must be aligned to a single goal. With the aid of a platform where they can view their tasks and the time assigned to them, staff are able to work accordingly. As well, the increased visibility results in fewer queries from everyone and a significant increase in viable outputs.
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